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Robert's states that the following goes into the Minutes (ROBERT'S RULES OF ORDER pp.458 - 466):ġ. The secretary who has a thorough knowledge of parliamentary procedure can also be of great help to the chair when there is no parliamentarian present. (See example of student meeting minutes that follow.) If the secretary does not understanding the ranking of motions, etc., the minutes will not be accurate. One may ask, 'Why do I need to have a thorough knowledge of parliamentary procedure to take the minutes?' Because all secondary motions, (subsidiary, privilege, and incidental) that are adopted are recorded in the minutes. (For more details see Robert's Rules of Order pp. At this meeting it would be wise to record the meeting.

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Committee reports are printed in full and what action was taken on them. If the minutes are to be published, in addition to the information described below, they should contain a list of speakers on each side of the question with an abstract text of each address. It is recommended that the minutes contain a record of what is done and not what is said. HELPFUL HINT: A person reading the minutes should be able to visualize what was done at the meeting. If one is recording minutes for legislative bodies, for example city governments, there may be state codes governing content of the minutes. The answer is to follow what the organization's parliamentary authority recommends, and what the organization itself wants in the minutes. The most frequently asked question is, 'What do I put in the minutes?' If a person asks enough parliamentarians, reads enough books on the subject, consults various parliamentary authorities, he will find many view points as to what is written in the minutes.

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Our next newsletter will be a continuation of our bylaws series it will be about 'HOW TO WRITE THE BYLAWS'. If you would like to know more about this new two volume video series, please e-mail us, or look under the new release under 'videos and books'. So that viewers can watch the video, take their own minutes and compare them with our minutes.

We also have included two sets of minutes that are actually taken from the meetings (a regular meeting and an adjourned meeting). This is just a part of the booklet that goes with the video. Since we were enclosing information about this in the booklet that goes with our new meeting tape, we thought we would share this information with all of you in our newsletter. In writing booklets for our new video, ALL ABOUT MOTIONS, someone wrote a letter to 'Janet' about what to include in the minutes.

MINUTES APPROVED AS CORRECTED MANUAL

But we have access to THE STANDARD CODE OF PARLIAMENTARY PROCEDURE, by Alice Sturgis, and to DEMETER'S MANUAL OF PARLIAMENTARY LAW AND PROCEDURE, by George Demeter. We are most familiar with the parliamentary authority of ROBERT'S RULES OF ORDER, NEWLY REVISED, 1990 Edition. We will answer any procedural questions that you have,too. We promise to keep the information simple so that all can understand and we promise to try to answer any questions that you may have concerning any problems in your meetings. This newsletter is for all those who are interested in learning about better meeting procedures, and the preserving of democracy in small groups, organizations, churches, schools and government organizations. Welcome to the PARLIAMENTARY INTERNET NEWSLETTER. There is a new chapter in the book especially for HOA's. If you are in an organization and need to know more about Robert's rules click here. Un Guia para Sessiones Effectivas - in Spanish Special DVD and Book - DVD: Parliamentary Procedure Made Simple: the Basics and Book: Robert's Rules of Order: Simplified & Applied 3rd Edition 2014 Roberts Rules of Order in Spanish & English Robert's Rules of Order in the Courts (Law Cases) Parliamentary Procedure Made Simple: the Basics

McMinutes: A Training Manual for Secretaries

MINUTES APPROVED AS CORRECTED HOW TO

How to Conduct a Meeting, Taking & Writing the Minutes, Robert's Rules of Order: Simplified & Applied Robert's Rules of Order: Simplified & Applied 2014ĭynamic Video & Book Combination - How to Conduct a Meeting

Minutes approved as corrected